How do automatic indicators work?

Automatic indicators allow you to have an immediate vision of how the organization is doing with respect to the fulfillment of the strategic objective set. This will allow you to align the organizational strategy with your risk management

With Pirani you can manage your automatic indicators with their respective objectives. You can have cross-cutting indicators, which are for all management systems, or a list of indicators for each system. 

→ Remember that this module is available in the Pro and Free Trial plans.

How do I create goals?

Indicators must always be subject to an organizational goal, since their mission is to help achieve that goal.

To create an objective go to the left side of the tool, select the Indicators module and click on the "Create a goal" button, here you must fill in the following data:

Name of the goal: what it will be called.
Description: detail what it consists of.
Responsible for the goal: who will be in charge of supervising its fulfillment.
Cycle: the annual time range where the management of the goal is presented, this helps us to compare it with a specific month of a previous year.

Finally, click on the "Save" button and the goal will be created. 

How to create an automatic indicator?

After creating your goal, click on the "Add indicator" button and select the "Automatic indicator" option. Here you will see a form where you will have to fill in the following sections:

Indicator name: what the indicator will be called.
Type of indicator: select whether you want it to be increasing, decreasing, above or below a certain number.
Unit: indicate in which unit of measurement you want (hours, amount, percentage, currency or custom).
⚡ Important: to create a custom unit, you must enter the name of the unit of measure and determine whether the unit will go at the beginning or end.

Target number: determines what is the target quantity to be reached.
Start number: determines the base measurement of the indicator.
Periodicity: how often you are going to follow up on the indicator's fulfillment.
Responsible for the indicator: designates the person who will be in charge of monitoring the indicator.
Description: details how the indicator will be calculated.

Add formula:

Here you must indicate the formula that you will create for the calculation of this indicator. First, select in the upper right part of the form in which management system you want to apply the indicator (it can be more than one). 

After selecting the management system, go to the first filter on the left side and choose the module to which you want to apply the formula. Here you will have the option to filter according to the type of field you want.

For example:
If you select the "Events" module you will be able to filter according to what type of events you want (if it is by creation date, by its status, if it generated losses, etc.). 

You will also have the option to choose the base operation to be performed on the module, whether it will be by count, maximum, minimum, average or sum. 

For example: 
If you want to measure the average number of loss per event you can select the "Events" module and click on the "Average" by "Total Losses" option.

You will see on the left side of the filter that you have set the character "a", "b", etc. These will be the variables where the operations you are performing will be stored.

Finally you can delete the filter by clicking on the trash can icon on the right side.

Formulas:

Here you must enter the operation to be performed to obtain the result of the indicator. You can use the four basic mathematical operators (addition, subtraction, division and multiplication) and the parenthesis operation that is used to group calculations. Also, you will be able to put only the variable as an operation and it will be counted as a formula.

Once you have the formula you will use, click on "Add formula".

Associations:

Processes: You will be able to associate it to processes by clicking on the "Add" button.

Responsible: Determine which group will be in charge of monitoring this indicator.

Activities:

Once you have created your automatic indicator you will be able to add the activities you consider necessary to give a correct follow-up.

How to edit an automatic indicator?

Edit your automatic indicators at any time by clicking on the three dots at the end of the indicator and select the edit option. Here you can modify or add information to any field. 

How to see the detail of the indicator?

Select the three dots at the end of the indicator and click on "View detail", here you can see the behavior of the indicator and its history.

How to delete an indicator?

To delete an indicator, click on the three dots at the end of the indicator and select "Delete". Remember that all your history will be deleted from the databases. If you are sure, click the "Delete" button.