How do accounting accounts work?

It is available for the following management systems:

ORM (Operational Risk Management)
ISMS (Information Security Management System)
Compliance (Regulatory Compliance)

→ Please note that this functionality is available in the Starter plan.

Below, we will guide you step-by-step on how to manage accounting accounts within our system. From initial setup to bulk uploading and record updating, we will help you optimize your organization's accounting management.

How to access accounting accounts?

Log in to the system.
Go to Settings:
Once inside, click the gear icon located at the top right corner of the screen.
Select the "Accounting Accounts" module:
In the Configuration section, find and select the "Accounting Accounts" module.

How does the accounting item work?

Access the "Accounting Item" option:

Within the Accounting Accounts module, you will find the "Accounting Item" option. This option is used to calculate the capital requirement.

Why is it important?

Accuracy and traceability: Ensures that the capital calculation is precise and fully traceable.
Regulatory compliance: Guarantees that accounting entries comply with applicable regulations.

Why was this field added?

This field was added to facilitate the identification of accounting entries.
It enables better identification and characterization of the records created within the module.

How to create an accounting account?

Complete the basic fields:

Account Name: Enter the name of the accounting account.
Account Number: Specify the unique account number.
Select the "Accounting Item": In the "Accounting Item" field, several options will appear. Depending on the option you select, a brief description of what each item represents will be displayed. Each accounting item is associated with a specific component, which will determine the type of transactions and records applied to that account.

It is important to remember that each accounting item belongs to a different component, which affects the classification and accounting treatment of the account.

Depending on the option selected, the component information along with its description will be displayed.

How do we perform a bulk upload?

To bulk upload accounting accounts, select “Import.”

Accounting accounts import: here you can create new records or update existing ones easily and efficiently.

How do we create new records?
Select "Create new record", then "Next", and download the template.

The downloaded template contains three columns:

Accounting account name
Accounting account number
BI Category

*Fill in the fields and upload your file in CSV format.

We map the structure and select “Upload”.

Once the file is uploaded, the system will display the upload history.
If there are any errors, an error message will be shown; otherwise, it will confirm a successful upload.

You will then be able to view the accounting account in the system.

How do we update existing records?

Select "Update existing records", then "Next", and download the template..

The downloaded template contains four columns:

ReferenCode: This is the code used to reference the accounting account.
Accounting account name
Accounting account number
BI Category

Fill in the fields and upload your file in CSV format.

Map the structure and select "Upload."

Once the file is uploaded, the system will display the upload history.

If there are any errors, an error message will be shown; otherwise, it will confirm a successful upload.

Then, view your updated accounting account in the system.

You can view the accounting accounts within the events when creating losses and recoveries for each event.

In losses or recoveries, you can see how to associate accounting accounts created in the configuration module.

You can now do it! Start managing your accounting accounts.

Don’t have the Starter Plan? Schedule a demo! →